Difference between revisions of "Constitution"

From VPH
Jump to: navigation, search
(small changes and "committee of trustees" -> "membership board")
Line 1: Line 1:
 
'''Constitution of the World Human Powered Vehicle Association'''
 
'''Constitution of the World Human Powered Vehicle Association'''
  
''This is a proposal worked out by Jürg Zryd of Future Bike Switzerland with help from Charles Henry and Theo Schmidt. The version of this edit corresponds to the Future Bike version of 11.11.2013 and its corresponding PDF of 19.11.2013. Further edits TS-13.3.2014 and on 26.3.14 in lieu of Tillmann Lunde. Last edit by Jürg Zryd (twice due to my endless stupidity) on the base of remarks from Tillmann Lunde, Heike Bunte, Nick Green, Edgar Teufel and others. Text in italic should be removed once the "Rules" are taking into account those details.
+
''This is a proposal worked out by Jürg Zryd of Future Bike Switzerland with help from Charles Henry and Theo Schmidt. The version of this edit corresponds to the Future Bike version of 11.11.2013 and its corresponding PDF of 19.11.2013. Further editting in progress.''
  
The name of this organisation is World Human Powered Vehicle Association. It shall also be referred to as the WHPVA.  
+
The name of this non-profit public-benefit organisation is World Human Powered Vehicle Association. It shall also be referred to as the WHPVA.  
  
 
==1. Purpose==
 
==1. Purpose==
The World Human Powered Vehicle Association as a non-profit public-benefit organisation is an association of national associations and organizations, dedicated to sanction or otherwise promote periodic competitions on land, water and in the air. The WHPVA shall act as a sanctioning body for races and other sporting events, and for new records of human powered land and water vehicles set under the rules of the WHPVA. A world championship called «HPV World Championship» shall be held preferably annually, but at minimum every 4 years, and at minimum for land or water vehicles.  
+
The World Human Powered Vehicle Association is an association of national associations and organizations, dedicated to sanction or otherwise promote periodic competitions on land, water and in the air. The WHPVA shall act as a sanctioning body for races and other sporting events, and for new records of human powered land and water vehicles set under the rules of the WHPVA. A world championship called «HPV World Championship» shall be held preferably annually, but at minimum every 4 years, and at minimum for land or water vehicles.  
  
The Association shall serve as a source of information for official human powered land, water, underwater and air records and other outstanding achievements pertinent to the pursuit of human power. The WHPVA shall keep historical records (dates, places, distances, times, speeds, characteristics of vehicles and names of athletes) of the results of speed-records and international competitions.  
+
The WHPVA shall serve as a source of information for official human powered land, water, underwater and air records and other outstanding achievements pertinent to the pursuit of human power. The WHPVA shall keep historical records (dates, places, distances, times, speeds, characteristics of vehicles and names of athletes) of the results of speed-records and international competitions.  
  
In addition to this constitution, rules are defined, approved by voting and applied in a aditional paper
+
In addition to this constitution, rules may be defined in further documents.
  
 
==2. Membership==
 
==2. Membership==
Membership is reserved for individuals representing national human power vehicles organisations worldwide. The list of member organisations is published on the WHPVA-website. Each member organisation is represented by one person on the commitee of trustees and shall have the same vote. Any member may direct the board to conduct a referendum of the commitee of trustees on any relevant matter. All such matters shall be decided by a majority of the votes received by the chair within 20 days after mailing, and shall be recorded and circulated by the association without delay.
+
Membership is reserved for individuals representing national human power vehicles organisations worldwide. The list of member organisations is published on the WHPVA-website. Each member organisation is represented by one person and shall have the same vote on the board of members. Any member may direct the board to conduct a referendum on any relevant matter. All such matters shall be decided by a majority of the votes received by the chair within 20 days after posting, and shall be recorded and circulated by the association without delay.
  
 
A member is not liable for the liabilities or obligations of the association. Fees and dues for specific operations of the WHPVA shall be raised alternating among the members individually and paid voluntarily on detailed request by the chairman. The sums due annually shall not exceed one Euro per each actual member of the specific national HPV organisation.  
 
A member is not liable for the liabilities or obligations of the association. Fees and dues for specific operations of the WHPVA shall be raised alternating among the members individually and paid voluntarily on detailed request by the chairman. The sums due annually shall not exceed one Euro per each actual member of the specific national HPV organisation.  
Line 20: Line 20:
  
 
==3. Governance==
 
==3. Governance==
The WHPVA shall be governed by the chairman or chairwoman and further officers. The respective names shall be published on the WHPVA-website. Officers shall serve without compensation. The association shall be managed by a commitee of trustees who are appointed at its Annual General Meeting (AGM).
+
The WHPVA shall be governed by the chairman or chairwoman (chair) and further officers appointed at its Annual General Meeting (AGM). The respective names shall be published on the WHPVA-website. Officers shall serve without compensation.  
  
The chair shall be elected by the commitee of trustees from among the representatives of the WHPVA. The term is two years and renewable after this. The chair shall hold office until he or she resigns, is discharged, or until his or her successor is elected.
+
The chair shall be elected by the members of the WHPVA. The term is two years and renewable after this. The chair shall hold office until he or she resigns, is discharged, or until his or her successor is elected.
  
Each member of the commitee of trustees shall be determined by the individual member association of the WHPVA. The number of the members of the commitee of trustees is the number of members of the WHPVA. The term of office shall not be limited, except by the termination of membership. Duties of the commitee of trustees shall be to appoint and discharge the chair and officers, supervise their duties and decide on matters as presented. The trustees have the power to take reasonable additional rules to run the charity. These rules must not conflict with the constitution or the law.
+
Each member shall be determined by the individual member association of the WHPVA. The number of the members of the membership board is the number of members of the WHPVA. The term of office shall not be limited, except by the termination of membership. Duties of the membership board shall be to appoint and discharge the chair and officers, supervise their duties and decide on matters as presented. The membership board has the power to make additional rules to run the charity. These rules must be reasonable and not conflict with the constitution or the law.
  
The chairperson shall supervise and control the affairs of the association and shall preside at all the discussions of the commitee of trustees. ''Further duties are to help establish clear and reasonable procedures for collecting and certifying records, petitions, referendums, amendments, additions or modifications of rules, regulations, funds, procedures and constitutional details and voting bases and procedures, initiate publication of the results in the respective sections of the WHPVA–website.'' The chair shall establish, supervise and delegate authority to the standing board committee(s) deemed necessary.
+
The chair shall supervise and control the affairs of the association and shall preside at all the discussions of the membership board. Further duties are to help establish clear and reasonable procedures for collecting and certifying records, additions or modifications of rules and procedures.  
  
Officers for standing executive committees, as deemed necessary to carry out the purposes of the WHPVA are appointed by the chair with the approval of the commitee of trustees. Terms of the officers of executing committees are two years and renewable after this. Officers may be representatives on the commitee of trustees or be in addition to this.  
+
Officers for executive committees such as for managing rules and records, are appointed by the chair with the approval of the members. Terms of the officers of executing committees are two years and renewable after this. Officers may come from the membership board or be in addition to this.  
  
Officers for the record committee shall collect, check and, after formal agreement by the commitee of trustees, certify records and vehicle events on land, water and other categories according to the rules of the WHPVA, initiate publication of theresults in the respective sections of the WHPVA-website. ''appoint and advise assistants as necessary and assure that competition data and other information are properly recorded and transmitted to the webmaster of the WHPVA. A period of maximum 30 days from receiving the comprehensive applications to the initial decision must be respected. If this is negative and further information is supplied, the final decision must be decided within 30 days.''
+
Officers for the rules and record committee shall collect, check and, after formal agreement by the membership board, certify records and vehicle events on land, water and other categories according to the rules of the WHPVA, and initiate publication of the results in the respective sections of the WHPVA-website. They shall also collect, check, revise and, after formal agreement by the membership board, integrate those amendments into the rules and assure that all modifications or amendments appear in the competition rules published on the WHPVA-website. ''The published competition rules are effective and in force on 1st of November of each year. All modifications post to this date enter into force the following 1st of November.''  
  
Officers for the rules committee shall collect, check, revise and, after formal agreement by the commitee of trustees, integrate those amendments into the rules and assure that all modifications or amendments appear in the competition rules published on the WHPVA-website. ''The published competition rules are effective and in force on 1st of November of each year. All modifications post to this date enter into force the following 1st of November.''
+
In all rules, regulations and executive decisions of the WHPVAit shall be the overall philosophy and policy to stimulate competition and creativity by stipulating simple, clear, transparent and unambiguous wordings. For other vehicle or competition types such as hybrid power, underwater, amphibious, ice, air or ground effect vehicles, or classical long-distance achievements, the WHPVA may adopt existing rules or competition types from other organisations or introduce its own new categories. The WHPVA shall review its own rules regularly and maintain them in accordance with current thinking.
 
+
In all rules, regulations and executive decisions of the Association, it shall be the overall philosophy and policy to stimulate competition and creativity by stipulating simple, clear, transparent and unambiguous wordings. For other vehicle or competition types such as hybrid power, underwater, amphibious, ice, air or ground effect vehicles, or classical long-distance achievements, the WHPVA may adopt existing rules or competition types from other organisations or introduce its own new categories. The WHPVA shall review its own rules regularly and maintain them in accordance with current thinking.
+
  
 
==4. Amendments==
 
==4. Amendments==
Amendments to this constitution may be proposed by any WHPVA member who presents to the commitee of trustees and chair the request in written form by mail, email, or another electronic resource in use by the board. The proposed amendment shall be discussed by the board and decided by the majority of the votes returned within 20 days and be recorded by the association and published on the website without delay.
+
Amendments to this constitution may be proposed by any WHPVA member who presents to the membership board and chair the request in written form by mail, email, or another electronic resource in use by the board. The proposed amendment shall be discussed by the board and decided by the majority of the votes returned within 20 days and be recorded by the association and published on the website without delay.
  
 
==5. Dissolution==
 
==5. Dissolution==

Revision as of 09:45, 5 April 2014

Constitution of the World Human Powered Vehicle Association

This is a proposal worked out by Jürg Zryd of Future Bike Switzerland with help from Charles Henry and Theo Schmidt. The version of this edit corresponds to the Future Bike version of 11.11.2013 and its corresponding PDF of 19.11.2013. Further editting in progress.

The name of this non-profit public-benefit organisation is World Human Powered Vehicle Association. It shall also be referred to as the WHPVA.

Contents

1. Purpose

The World Human Powered Vehicle Association is an association of national associations and organizations, dedicated to sanction or otherwise promote periodic competitions on land, water and in the air. The WHPVA shall act as a sanctioning body for races and other sporting events, and for new records of human powered land and water vehicles set under the rules of the WHPVA. A world championship called «HPV World Championship» shall be held preferably annually, but at minimum every 4 years, and at minimum for land or water vehicles.

The WHPVA shall serve as a source of information for official human powered land, water, underwater and air records and other outstanding achievements pertinent to the pursuit of human power. The WHPVA shall keep historical records (dates, places, distances, times, speeds, characteristics of vehicles and names of athletes) of the results of speed-records and international competitions.

In addition to this constitution, rules may be defined in further documents.

2. Membership

Membership is reserved for individuals representing national human power vehicles organisations worldwide. The list of member organisations is published on the WHPVA-website. Each member organisation is represented by one person and shall have the same vote on the board of members. Any member may direct the board to conduct a referendum on any relevant matter. All such matters shall be decided by a majority of the votes received by the chair within 20 days after posting, and shall be recorded and circulated by the association without delay.

A member is not liable for the liabilities or obligations of the association. Fees and dues for specific operations of the WHPVA shall be raised alternating among the members individually and paid voluntarily on detailed request by the chairman. The sums due annually shall not exceed one Euro per each actual member of the specific national HPV organisation.

Meetings of members are normally conducted via internet – e.g. email or other open, non-proprietary internet resources – in the English language, but can also be carried out in person during world championships if this is decided in advance. The membership of a member shall terminate at its request or if so decided by the board.

3. Governance

The WHPVA shall be governed by the chairman or chairwoman (chair) and further officers appointed at its Annual General Meeting (AGM). The respective names shall be published on the WHPVA-website. Officers shall serve without compensation.

The chair shall be elected by the members of the WHPVA. The term is two years and renewable after this. The chair shall hold office until he or she resigns, is discharged, or until his or her successor is elected.

Each member shall be determined by the individual member association of the WHPVA. The number of the members of the membership board is the number of members of the WHPVA. The term of office shall not be limited, except by the termination of membership. Duties of the membership board shall be to appoint and discharge the chair and officers, supervise their duties and decide on matters as presented. The membership board has the power to make additional rules to run the charity. These rules must be reasonable and not conflict with the constitution or the law.

The chair shall supervise and control the affairs of the association and shall preside at all the discussions of the membership board. Further duties are to help establish clear and reasonable procedures for collecting and certifying records, additions or modifications of rules and procedures.

Officers for executive committees such as for managing rules and records, are appointed by the chair with the approval of the members. Terms of the officers of executing committees are two years and renewable after this. Officers may come from the membership board or be in addition to this.

Officers for the rules and record committee shall collect, check and, after formal agreement by the membership board, certify records and vehicle events on land, water and other categories according to the rules of the WHPVA, and initiate publication of the results in the respective sections of the WHPVA-website. They shall also collect, check, revise and, after formal agreement by the membership board, integrate those amendments into the rules and assure that all modifications or amendments appear in the competition rules published on the WHPVA-website. The published competition rules are effective and in force on 1st of November of each year. All modifications post to this date enter into force the following 1st of November.

In all rules, regulations and executive decisions of the WHPVAit shall be the overall philosophy and policy to stimulate competition and creativity by stipulating simple, clear, transparent and unambiguous wordings. For other vehicle or competition types such as hybrid power, underwater, amphibious, ice, air or ground effect vehicles, or classical long-distance achievements, the WHPVA may adopt existing rules or competition types from other organisations or introduce its own new categories. The WHPVA shall review its own rules regularly and maintain them in accordance with current thinking.

4. Amendments

Amendments to this constitution may be proposed by any WHPVA member who presents to the membership board and chair the request in written form by mail, email, or another electronic resource in use by the board. The proposed amendment shall be discussed by the board and decided by the majority of the votes returned within 20 days and be recorded by the association and published on the website without delay.

5. Dissolution

The dissolution of the WHVA is initiated by presenting a ballot to the commitee of trustees. An affirmative vote of two thirds returned within 20 days shall be required. In the event of dissolution, any fund or archives shall be donated to an organisation whose mission supports the purpose as defined in paragraph 1.

Date of this constitution as decided by the WHPVA board of directors: